La Honda Fire Brigade
Board of Directors Minutes
October 4, 2007
Jeff Clarke
Sandi Ruiz-Poss
Doug Turner
Meg DeLano
Coleen Hackett
Ken Gottwald
Kathleen Tompkins
Larry Whitney
Julie Delay
Joe Kral
Jeff Clarke opened the meeting at 7:33 pm
Approval of September minutes:
Delete: “Action Item D”
Motion to approve the minutes, with deletion noted above: Doug Turner, 2 nd Sandi Ruiz-Poss
Ayes: Jeff Clarke, Meg DeLano
Abstain: Coleen Hackett
Motion to approve the report: Sandi Ruiz-Poss, 2 nd Meg DeLano, All approved
Jeff Clarke requested a report of the budget vs. actual expenditures.
1. SC4 – no recent meeting, but custom field operations guide is in progress. Waiting for CERT winter training to be scheduled. Working on CERT activation procedures. Need to write HAM repeater use statement.
2. School Storage Containers – Joe is working with the school superintendent during the remodel to keep the supplies at the school.
3. SMC Cert program – there is now a paid CERT coordinator who is actively coordinating the various CERT programs.
1. MOU – process is winding down & will bring this back to the BOD in November or December.
2. Station Remodel: Motion to have BOD President to enter into agreement with DeBell & DeBell – Meg DeLano, 2 nd Coleen Hackett. All approved.
Computer – no update.
Dominico Wine – sent letter to auction winner with deadline of 9/30. No response received. Will now call the second highest bidder.
Newsletter – need articles by 10/16. Mailing on 11/27. Year-end fundraiser (station remodel) to be addressed in newsletter.
Thank you letters – left a vmail/email with EBay
Orientation – Larry met with Meg and Doug on 9/30/07.
Tax Accountant – Coleen didn’t have time to meet with the potential tax accountant, and will file an extension for our tax return. She will schedule a time to meet prior to November’s meeting.
Membership Database Meeting – database update is in progress by Kathleen Dickey. We will stay with Access as it is easier to manipulate.
Bank Signature Cards – Close to being finalized.
Station Use Policy – no update
Rodeo recap - $255 in t-shirt sales, $37 in donations & red bucket money. The mornings were very slow, but it picked up in the afternoon.
Ducati Day – need t-shirt sellers
Pancake Breakfast – Cathy believes that it may be busier than usual, due to Ducati Day. Wants to determine the food plan. Agrees to mix OJ with frozen OJ to save money. $900 allocated in the budget for Pancake Breakfast supplies. Clean up help needed.
Holiday Faire: Motion to approve up to $150 for advertising – Coleen Hackett, 2 nd Meg DeLano, All approved. Discussion surrounding food vendors at event.
Seminar on Non-Profits – to be discussed at future meeting.
Appreciation Dinner – Coleen spoke to Stephanie at Gazo’s Grill & believes that having the event catered would definitely be a possibility.
Loan Funding Ideas – discussion regarding setting aside a certain amount of money in a CD for better interest. Will discuss at a future meeting.
Automatic Membership with large donation – discussion regarding whether we should make large donators automatic members.
The meeting adjourned at 10:15 pm.